West Virginia Code of State Rules Agency 213 - Enterprise Resource Planning Board, WV
West Virginia Agency 213 – Enterprise Resource Planning (ERP) Board
1. Purpose and Scope
The ERP Board is established to oversee the planning, implementation, and management of enterprise resource planning systems for West Virginia state government agencies.
Its primary goals include:
Streamlining administrative processes across state agencies.
Ensuring compliance with state policies for financial, human resources, and procurement systems.
Promoting efficiency, transparency, and accountability in state operations.
2. Board Composition
The board is composed of members representing key state agencies and stakeholders.
Members typically include:
Chief Information Officer (CIO) of the state
Director of Finance or equivalent
Representatives from major state departments (e.g., Health & Human Resources, Transportation)
Members serve defined terms as set by the agency rules.
3. Powers and Duties
The ERP Board has authority to:
Approve and prioritize ERP-related projects across state government.
Develop and enforce standards, policies, and procedures for ERP systems.
Monitor implementation timelines, budgets, and system performance.
Recommend vendor selection or technology solutions to the state.
Provide oversight to ensure compliance with security, privacy, and data management standards.
Review and approve interagency ERP agreements and contracts.
4. Meetings
The board meets regularly, typically monthly or quarterly.
Special meetings may be called by the chair or as needed for urgent matters.
A quorum of board members is required for official decisions.
Meeting minutes and decisions are recorded for accountability and audit purposes.
5. Rule-Making and Policy Authority
The ERP Board may adopt rules under the West Virginia Code of State Rules to:
Set technical standards for ERP systems.
Define reporting and auditing requirements for agencies using ERP solutions.
Establish training and certification requirements for staff using ERP systems.
All rules must comply with state law and may be reviewed by the Legislative Rule-Making Review Committee.
6. Reporting Requirements
The board submits annual reports to the Governor and Legislature detailing:
ERP projects and status
Budget and expenditure reports
Recommendations for improvements or new projects
Agencies must cooperate with reporting and data requests from the board.
7. Funding
ERP initiatives are funded through the state budget or special allocations approved by the Legislature.
The board has oversight authority over budget allocations for ERP projects, ensuring funds are spent according to approved plans.
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