West Virginia Code of State Rules Agency 169 - Statewide Addressing And Mapping Board
Overview of Agency 169 – Statewide Addressing and Mapping Board
The Statewide Addressing and Mapping Board (the Board) is responsible for coordinating and overseeing the assignment of official addresses, mapping, and geographic data management across West Virginia. This ensures consistency and accuracy in location data statewide.
Key Functions of Agency 169
1. Board Composition and Authority
The Board consists of designated members from relevant state agencies and stakeholders.
The Board has authority to:
Establish standards for addressing and mapping.
Approve addressing plans submitted by counties or municipalities.
Oversee the maintenance of the statewide addressing database.
Coordinate geographic data sharing and management.
2. Addressing Standards
The Board sets uniform standards for assigning addresses to all properties and locations in West Virginia.
Addresses must be:
Unique and non-duplicative within local jurisdictions.
Assigned using clear, consistent methodology.
Compatible with emergency response needs.
3. Mapping Standards
The Board defines standards for map creation, data formats, and accuracy.
Requires use of consistent geographic coordinate systems for statewide interoperability.
Oversees updates and corrections to maps and geographic data.
4. Data Management and Sharing
Establishes procedures for:
Submitting data to the statewide addressing and mapping database.
Accessing and distributing data to agencies, municipalities, and the public.
Maintains data security and integrity protocols.
5. County and Local Government Roles
Counties and municipalities must submit addressing plans and mapping updates to the Board.
Local governments are responsible for:
Implementing addressing standards.
Updating local maps and databases.
Coordinating with the Board on discrepancies or new developments.
6. Dispute Resolution
The Board has authority to resolve disputes related to addressing conflicts or mapping inconsistencies.
Appeals or disputes are handled through internal review processes established by the Board.
Hypothetical Case Examples Under Agency 169 (No External Law)
Case 1: Duplicate Address Issue
Scenario:
Two properties in the same county have been assigned the same address by mistake.
Application of Agency 169:
The Board reviews the addressing plans from the county.
Under the Board’s standard, addresses must be unique.
The Board orders one property’s address to be changed.
The county must update its records and notify affected property owners.
Resolution is handled internally through Board’s processes.
Case 2: Mapping Data Accuracy Dispute
Scenario:
A municipality submits updated map data that conflicts with neighboring county’s mapping.
Application of Agency 169:
The Board reviews both data sets.
Uses standardized geographic coordinate rules to identify conflicts.
Coordinates with both local governments to resolve inconsistencies.
The Board issues a final approved version of the map.
Case 3: Access to Statewide Addressing Data
Scenario:
A private company requests access to the statewide addressing database.
Application of Agency 169:
The Board reviews request according to data sharing protocols.
Determines if the request aligns with security and data integrity policies.
Grants or denies access per internal standards, ensuring data is protected and used appropriately.
Summary Table
| Function | Description | Enforcement/Process |
|---|---|---|
| Board Authority | Sets standards, approves plans, manages data | Internal administrative actions |
| Addressing Standards | Unique, consistent, emergency-friendly addresses | Mandatory for counties/municipalities |
| Mapping Standards | Consistent coordinate systems and data formats | Board oversight and approval |
| Data Management | Submission, access, and security of geographic data | Controlled by Board policies |
| Dispute Resolution | Conflicts over addresses or maps | Internal Board review and decisions |
Conclusion
Agency 169 sets the rules and procedures to maintain an accurate, consistent system for addressing and mapping throughout West Virginia. The Board oversees standards, coordinates local efforts, manages statewide data, and resolves conflicts — all through internal mechanisms outlined in the agency’s rules, independent of any external legal authority.
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